Newsletter Archives

March 10, 2014 – Newsletter

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Customers buy on price because they can’t find extraordinary quality, convenience, service and value.
-Warren Greshes

BATI Knowledge

Changing the N-Number on your Aircraft

Forming an N-Number

N-Numbers – N-Numbers consist of a series of alphanumeric characters.  U.S. registration numbers may not exceed five characters in addition to the standard U.S. registration prefix letter N.  These characters may be\

  • One to five numbers (N12345)
  • One to four numbers followed by one letter (N1234Z)
  • One to three numbers followed by two letters (N1234AZ)

To avoid confusion with the numbers one and zero, the letters “I” and “O” are not used in n-numbers.

An N-number may not begin with a zero.  You must precede the first zero in an N-number with any number from 1 thru 9 (for example N01Z is not valid, but N101Z is valid!)

Special Registration Numbers

A special registration number is an N-Number that you select for immediate use on a specific aircraft or to reserve in your name for future use.  The FAA fee for reservation or assignment of a special registration number is $10.00.

Special registration numbers may be

  • used to change the N-Number currently on your aircraft
  • assigned to a new home-built, import, or newly manufactured aircraft in preparation for registering that aircraft
  • reserved for one year.  Upon reservation the FAA will mail a confirmation notice to the requester.  A renewal notice will also be sent prior to the expiration date. Reservations may be renewed for additional periods of one year – the renewal fee is $10 each year.

Changing the N-Number on your Aircraft

Transferring, assigning and changing N-Numbers on aircraft is a specialty of our very talented Lisa Gaskin, known worldwide as the “N-Number Guru of the Universe” – Lisa has been handling reserving, transferring and assigning N-numbers for over 30 years!    Lisa has extensive experience in representing manufacturers, brokers, and aircraft owners.  For a very small fee Lisa will handle your N-Number change with great efficiency and you will make a new friend, too, as it is virtually impossible not to love Lisa!

FAA and IR Update

As of this writing, the FAA is approximately 5 weeks backlogged in processing registration and encumbrance documents, and about 5 weeks and 2 days backlogged in handling N-Number changes.



February 24, 2014 – Newsletter

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BATI Quotes:

We asked ourselves what we wanted this company to stand for. We didn’t want to just sell aircraft title services – we are passionate about customer service.

– The BATI team…

BATI Knowledge

Document Check Lists – Aircraft Registration Applications

BATI’s document-filing services include reviewing the documents submitted to us for FAA filing for all the nuances and pitfalls that could keep documents from being recorded by the Registry!  We advance all FAA fees and bill you for our services and the fees!

On all documents submitted to the FAA the following requirements should be carefully followed:

  1.  N-Number, Make and Model and Serial Number should be double-checked against your aircraft title search and report for accuracy.
  2.  All signatures must be ink signatures for all conveyances (including bills of sale and security instruments and any amendments, assignments or supplements to security instruments); also on releases, disclaimers and terminations.  BATI highly suggests signing all FAA documents in BLUE ink so the Registry can see the signatures are original.
  3. Appropriate recording/registration fees must accompany each document.
  4. The title of the person signing the document must be consistent with the type of ownership.
  5. If you want the original of your document returned by the FAA, then submit the original and a certified copy.  The FAA will retain the certified copy and return the original to you


Document Check Lists – Aircraft Bills of Sale

Contrary to what some believe, the FAA will accept non-FAA bills of sale.  As long as the document clearly shows that the seller sells all right, title and interest in and to the aircraft to the purchaser, describes the aircraft by manufacturer, model number, manufacturer’s serial number and FAA registration number, lists the name of the seller (and is signed appropriately with applicable title) and the name of the purchaser, the FAA will accept typed bills of sale.

  1. Do not complete the “in consideration of the sum of….” portion of FAA’s bill of sale with the sales price of the aircraft. Always complete those blanks with “$10.00 & OVC”.
  2. Pay close attention to the “type of ownership” of the last registered owner, and make sure whoever signs the bill of sale uses a title commensurate with the type of entity selling.  (Look to your title report to show the name and type of entity of the last registered owner on your pre-closing title search report).
  3. When exporting an aircraft, one can ask the FAA to record the bill of sale (typically not recorded by FAA but merely retained in the file, if one is submitted), simply by  paying the FAA $5.00 to record the bill of sale and asking them to do so!  BATI recommends always filing a bill of sale with the FAA when you sell the aircraft to a foreign individual or entity and it will be removed from the U.S. Registry.  That clearly shows that you are “out of title” and can lead interested parties to the new owner.
  4. Show the entire name and address of the purchaser in the purchaser’s block of the bill of sale form; show the entire name of the seller in the seller’s block.
  5.  Make sure the name of the purchaser agrees with the name on the Aircraft Registration Application…they should be identical.
  6.  When working with Cape Town equipment always insist on receiving an FAA bill of sale and a Warranty Bill of Sale.  BATI has both forms available if you need them.  The Warranty Bill of Sale should completely describe the airframe and any engines that are sold with the airframe.  You can file the FAA bill of sale with the Registry as your evidence of ownership, and retain the Warranty Bill of Sale for your records.

BATI Pot Pourri


February 10, 2014 – Newsletter

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BATI Quotes:

Not everyone is a genius – but if you judge a fish by its ability to climb a tree, it will live its whole life believing that it is stupid.
-Alfred Einstein

BATI Knowledge

Document Check Lists – Aircraft Registration Applications

BATI’s document-filing services include reviewing the documents submitted to us for FAA filing for all the nuances and pitfalls that could keep documents from being recorded by the Registry! We advance all FAA fees and bill you for our services and the fees!

On all documents submitted to the FAA the following requirements should be carefully followed:

  1. N-Number, Make and Model and Serial Number should be double-checked against your aircraft title search and report for accuracy.
  2. All signatures must be ink signatures for all conveyances (including bills of sale and security instruments and any amendments, assignments or supplements to security instruments); also on releases, disclaimers and terminations. BATI highly suggests signing all FAA documents in BLUE ink so the Registry can see the signatures are original.
  3. Appropriate recording/registration fees must accompany each document.
  4. The title of the person signing the document must be consistent with the type of ownership.
  5. If you want the original of your document returned by the FAA, then submit the original and a certified copy. The FAA will retain the certified copy and return the original to you.

Application for Registration
In addition to the above overall requirements, there are a few rules to which we must adhere when completing a registration application or the FAA will reject registration:

  • The type of ownership must be checked
  • The person signing must print or type their name beneath their signature.
  • FAA allows no strikeovers or whiteouts on registration applications.

(If you make a mistake, draw one line through the erroneous word or
words and re-write the correct word – the FAA must be able to read
the lined-through information).

  • One must use the FAA two-part form – no facsimiles or copies are allowed.

Registering to a Limited Liability Company
In addition to all of the foregoing – the applicant must submit a statement to support registration in the name of a limited liability company containing the following information:

  • Name of limited liability company
  • State in which the limited liability company is organized
  • Effective Date of the limited liability company
  • Names of all members of the limited liability company
  • Statement of citizenship of all members of the limited liability company
  • Statement as to how the limited liability company is managed: member(s), manager(s), officer(s), Board of Governors, etc.
  • If the LLC is manager-managed, names of all managers, and citizenship status of all managers
  • A statement as to whether the members/managers may act independently
  • The document must be signed by the manager:

For member-managed LLCs: use the title “Member”
For manager-managed LLCs: use the title “Manager”
For all other types of management, use a title consistent with the type of management.

Registering to an Owner Trustee
Non-Citizen Trust: Provide the following documents to the Aeronautical Center Counsel’s office prior to registering. The Registry requires an opinion of ACC that the trust documents meet the registration requirements:

  • complete trust agreement
  • each document affecting a relationship under the trust
    (usually an operating agreement)
  • Owner Trustee’s affidavit of citizenship.

The registration application is in the name of the Owner Trustee and is signed by the Owner Trustee.

IR and FAA Update

The FAA has now completed the re-registration project. Now every three years, the FAA will require that updated address information be submitted, along with a $5 renewal of registration fee, by completing 8050-1B – Aircraft Registration Renewal Form.

It is important to pay attention to the expiration date of your certificate of registration so the operation of your aircraft won’t be negatively impacted. Once a certificate of registration expires there is no other way to reinstate registration other than to provide the FAA Registry in Oklahoma City a new registration application and $5 registration fee. The kicker here is that the pink copy is not valid for operating the aircraft after administrative deregistration of an aircraft due to the certificate of registration expiring; therefore, your aircraft will be grounded until you receive the permanent certificate of registration from the FAA. There are no provisions for expediting these registration certificates!

Please Note: if you submit your 8050-1B before the expiration date, the FAA will still process it and issue your new registration certificate – they just won’t expedite it. So if your certificate expires on March 31 and the FAA is about six weeks back-logged in processing documents, and you file your 8050-1B on March 15, it will be around the end of April before you can operate your aircraft after the certificate expires on March 31.

BATI Pot Pourri

Another piece to the successful customer service puzzle….



January 27, 2014 – Newsletter

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BATI Quotes:

People don’t care how much you know, until they know how much you care!


BATI Knowledge

FAA’s signature requirements:

Corporations:  Title of the signer’s office is required;  the corporate name is required as seller on bills of sale.  The name is not required in the signature element on applications and security conveyances when it is shown as the applicant or debtor within the conveyance.

Agent or Attorney-in-Fact:  If an attorney-in-fact is signing for a corporation, then the FAA requires a power of attorney AND a certified copy of a corporate resolution authorizing the person who signs the power of attorney to do so; if an attorney-in-fact is signing for an individual, then the power of attorney itself is all that is required.  The signature line would read:  “Henry Adams, by Jeanette Adams, Attorney-in-Fact”.

Co-Owners:  Two or more individuals or other legal entities may own an aircraft.  All co-owners must sign the registration application and the outgoing bill of sale, as well as any security instruments (security agreement, lease, etc.).  The title used is “co-owner”. If a corporation is a co-owner, then the name of the corporation is shown as “co-owner” and the person signing for the corporation shows his/her corporate title.

Guardians and Estates:  The FAA requires a certified true copy of the instrument appointing the guardian or the representative of a deceased person’s estate.  The document signed by a guardian would have a signature line that reads:  “Susan James, by Brett James, Guardian”.

IR and FAA Update

Soon the FAA Registry is changing how title companies and law firms do business.  As it is now, we have our own computers in the public documents room, along with land-line phones, faxes, internet, and copiers.

Soon, in the name of security,  the FAA Registry will provide a computer to each workstation – there will be one landline available in the public documents room (a single line); and two photocopiers available.  There will be no fax machines.  They are enhancing the area to “beef up” cell phone reception, so that is a plus!

It will be possible to still do our work – it will just take longer.  We are anxious to see how the actual changes will affect the workflow and, of course, you will be the first to  know!

We’ll keep you posted.

BATI Pot-Pourri


January 21, 2014 – Newsletter

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BATI Quotes:

Show me a person who doesn’t make mistakes and I’ll show you a person who doesn’t do anything.
-Leonard Rubino

BATI Knowledge

FAA’s signature requirements:

Individual: when an aircraft is owned by one person, they are the individual owner. Their title in connection with aircraft instruments is “owner”. The individual owner’s name must be shown in addition to a trade name if one is used. (Example: John Doe dba Doe Aircraft, signed by John Doe, owner).

Co-Owners: when an aircraft is owned by two or more persons as co-owners, each person who shares title to the aircraft must sign all instruments relating to the aircraft. The appropriate title would be “co-owner”. Each co-owner’s name must appear in addition to a trade name if one is used. If a corporation is a co-owner, the person(s) signing on behalf of the corporation must be identified by their corporate position.

Partnership: The names of all general partners must be stated with the partnership name on the application for registration. If there is only one general partner, so state. One partner may sign instruments for the partnership if the full partnership name is shown and the title “partner” follows their signature. The partnership name is either the name under which the partners do business, or, if none, the names of all general partners. An Aircraft owned by a partnership which has a corporation as a member (general or limited) is not eligible for registration. Such a partnership does not come within the definition of “citizens of the United States” (49 USC 1301(16).

More next week…..(Corporations, Agents, Guardians, and Government signature requirements).

IR and FAA Update

In a Newsletter from the International Registry’s Rob Cowan (The IR’s Registrar) received on January 14, he indicated that soon (the first quarter of 2014) the sixth edition of updates will be published – this includes around 500 text changes including many that support new features (e.g. the Closing Room – a new way to make registrations) and others that provide enhanced legal clarity. Rob mentions that all practitioners will want to spend time considering the changes as they certainly will affect how the IR is used to conduct our business.

Rob mentions the IR’s YouTube channel to which we should all subscribe as the IR is using that venue to post training videos.

And finally Rob announced that the Aircraft Protocol has been ratified by 53 states, most recently by Kuwait, which will become effective in February and that the UK Government, last month, committed to ratification while Australia is in the late stages of preparing to ratify.

BATI Pot Pourri

A Few of BATI’s Precepts:image003

  1. We answer the phone
  2. We don’t make promises we can’t keep
  3. We listen to our customers
  4. We are helpful – even if there’s no immediate profit in it
  5. We are very well trained and have deep and meaningful experience in our industry.

Call us – you’ll like doing business here!

January 13, 2014 – Newsletter

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BATI Quotes:

Think about it a minute: (Quotes from Steven Wright)
…What’s another word for Thesaurus?
…It doesn’t make any difference what temperature a room is, it’s always room temperature.
…Everything is walking distance if you have the time.

BATI Knowledge

Estate Documents – what to provide to the FAA

Letters Testamentary or Letters of Administration

Letters Testamentary is the formal instrument of authority and appointment given to an executor by the proper court, empowering the executor to enter upon the discharge of his duties as executor. An executor is appointed in a person’s will to carry out the direction and requests of the will and to dispose of the property according to the provisions of the will.

Letters of Administration are issued by a court to a person to collect the deceased’s assets, pay the debts, and distribute the residue to those entitled; this person is similar to an executor, but, an administrator is appointed by the court, and not by the deceased, and usually has to give security for the due administration of the estate by entering into a bond.

The executor or administrator may be one or more individuals or corporations.

Each county of each state may have a different format to evidence the appointment of persons designated to act on behalf of estates. “Personal Representative” is used by some instead of the designation of executor or administrator.

The settlement of an estate consists of its administration by the executor or administrator to the extent that all debts and legacies have been paid. The executor or administrator executes the documents and conveyances to make the distribution.

Because of the time involved in the settlement of an estate, an executor or administrator may register an aircraft to permit continuation of its operation.

An original, a certified true copy, or a photocopy of a certified copy of Letters Testamentary or Letters of Administration may be accepted by the FAA. A faxed copy is acceptable if it’s a copy of a “court certified” copy.

The accompanying application for registration shows the name of the executor or administrator as the applicant followed by their designation as executor or administration, i.e.: Applicant: Mary Doe, Personal Representative (or Executrix or Administrator) of the estate of John Doe, Deceased.

When the asset is sold, the bill of sale is signed this way:
Seller: Estate of John Doe, Deceased, by Mary Doe, Personal Representative (or Executrix or Administrator).


Federal Holidays for 2014
The FAA will be closed the following days in 2014:
Wednesday    January 1, 2014 – New Years Day
Monday            January 20, 2014 – Martin Luther King Day
Monday            February 17, 2014 – President’s Day
Friday                July 4, 2014 – Independence Day
Monday            September 1, 2014 – Labor Day
Monday            October 13, 2014 – Columbus Day
Tuesday            November 11, 2014 – Veteran’s Day
Thursday         November 27, 2014 – Thanksgiving Holiday
Thursday         December 25, 23014 – Christmas Day

BATI Pot-Pourri


Why is customer service a puzzle to some businesses?  You just have to be present 100%; embrace urgencies and really care about your work and your customers.  That’s all.

December 30, 2013 – Newsletter

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BATI Quotes

Become a “possibilitarian”.  No matter how dark things seem to be or actually are, raise your sights and see possibilities – always see them, for they’re always there.

-Norman Vincent Peale 

BATI Knowledge

The Aircraft Registry records at least two types of leases:  leases which are conditional sale contracts in which the lessee is to become the owner, or has the option of becoming the owner at the end of the term of the lease (sometimes called finance leases) and operating leases, which are merely rental agreements and do not affect the ownership of the equipment which is the subject of the lease.  In operating leases the lessee has possession of the aircraft during the term of the lease and at the expiration of the lease term, the aircraft is returned to the lessor.  In conditional sales leases, the lessee has possession of the aircraft during the term of the lease and retains possession at the expiration of the lease when it becomes the owner of the aircraft.

Here is where I want to mention that you should definitely be using FAA special counsel if you are planning on drawing up a lease, signing a lease, or filing a lease with the FAA!    The lease with a valid purchase option is treated like a conditional sale contract if the purchase option is for 10% or less than the fair market value of the aircraft – and FAA requires that the aircraft be registered to the lessee.  There are other criteria that might persuade the Registry to register to the lessee, for instance, if the purchase option is more than 10% of the fair market value but the lessee is obligated to purchase the aircraft at the end of the term of the lease, and during the lease is responsible for all maintenance and taxes, etc.

Terminating leases.
On a conditional sale lease, the lessor files a unilateral termination of lease.  Once recorded at FAA, title reverts to the lessee; on an operating lease, both the lessor and lessee file a termination of lease.    In the event both lessor and lessee terminate a conditional sale lease, then a bill of sale from lessor to lessee would also be filed with FAA, along with a NEW registration application (even though the lessee is already the registered owner!).

It is also important to note here that if financing has been involved on behalf of the lessor or lessee then the lender would have no doubt taken a collateral assignment of the lease itself to further secure payment of its note.  In this case, it is very important for the lender not only to release its security agreement, but also to describe the lease itself on the security agreement release (in addition to the description of the security agreement)  – that way we won’t be chasing down releases from lenders on leases which have already been terminated!

BATI – IR and FAA Updates

Searching the International Registry for registrations of entities or interests at

 One does not need an approved account to conduct searches of the IR records.  If you wish to review an introductory training video how to perform a priority search please visit the IR’s YouTube Channel at

To search for an entity:  The searching party may enter the full or partial name of an entity in the search field.  The results displayed will show a list of entities which contain the search criteria entered.  The search is not case sensitive.

Informational search – go to the International Registry website and select ‘search’ and then ‘search registrations’.  Click the ‘Search Object(s)’ option.  Select ‘informational search’ and enter the serial number you wish to search against; select the ‘search’ option and based on the serial number entered a search is conducted against the known objects which are all objects provided by the manufacturers and objects entered via free text by users as part of a registration.  The list will tell you whether there are any registrations on your objects.

Priority Search – To built a list of objects you wish to generate priority searches on, select the check box beside each object you wish to add to your list and click ‘add’.  You can then search again and add further objects as often as required.  When finished adding objects click ‘close’.    You are able to remove things from the list if you change your mind.  To generate priority searches against the objects on the list, click ‘next’ – enter who the beneficiary of the search is (yourself) and payment details (your credit card).  Searches are $22 per airframe, and per engine.  The priority search reports will then populate.   These reports include all of the details of a registrations: parties’ names, e-mail addresses, type of registration and specific file numbers assigned to the registration.  On International Interests (as opposed to contact of sale registrations) it will also show who holds the Right to Discharge the interest.

Be aware that if you are not an approved user you will not be able to access your search history, so be sure to print and save the searches you produce!

The IR interface has become much easier to use over the past several years – but if you run into a snag, you have only to call our office and we will (patiently, I promise!) walk you through the process! 

BATI Pot-Pourri  


Happy New Year from your friends at BATI
Who hope your New Year will be happy, healthful,
peaceful and prosperous!

December 23, 2013 – Newsletter

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BATI Quotes

And the Grinch, with his Grinch-feet ice cold in the snow, stood puzzling and puzzling, how could it be so?  It came without ribbons, it came without tags, it came without packages, boxes or bags.  And he puzzled and puzzled ’til his puzzler was sore – then the Grinch thought of something he hadn’t before:  What if Christmas, he thought, doesn’t come from a store?  What if Christmas, perhaps, means a little bit more.

            -Dr. Seuss

BATI Knowledge

Recording Security Instruments at the FAA
To be eligible for recording an instrument granting a security interest in an aircraft, the document must be signed in ink and describe the aircraft by manufacturer, model, serial number, and registration number.  The document must specifically state that the debtor is granting a security interest to the lender in the stated collateral.  The debtor must be the registered owner of the aircraft, be the owner of record on the date the instrument is executed as evidenced by documents on file with the FAA Aircraft Registry, or the security document must be accompanied by the debtor’s evidence of ownership, application for registration and $5.00 registration fee.  A recording fee for of $5.00 for each aircraft listed on the security instrument must accompany the document.

FAA allows recording of security instruments for engines (if t hey are at least 550 rated take-off horsepower – 1750 lbs of thrust is equivalent to 550 hp) and propellers (if they are designed for use on engines of at least 750 rated take-off shaft horsepower).  There is a recording fee of $5 per engine and per propeller.  The engines and propellers must be described by manufacturer, model and manufacturer’s serial number.

Types of security conveyances eligible for recording
Hypothecation Agreement
Amended and Restated Instruments
Assumption Agreement
Bill of Sale to Secure Debt
Chattel Mortgage
Conditional Sale Contract
Cross-Collateralization Security Agreement
Deed of Trust
Security Agreement
Multi-Document/Omnibus Agreement
Subordination Agreement
Substitution Agreement
Transfer of Interest Agreement

Return of original conveyance:  The FAA will return the original conveyance to the submitter if the original is accompanied by a certified true and complete copy of the original.  The FAA will compare the original with the certified copy, record and retain the certified copy (if it meets the recording requirements) and return the original.  The copy must be legible and reproducible.

Mortgage by one co-owner:  A mortgage by one co-owner may be recorded provided the conveyance specifically sets forth that he is mortgaging his interest only.

Submission of security conveyances after the registration is revoked or canceled:
Liens may not be recorded on aircraft that are in an unregistered or canceled status.  On a revoked aircraft the procedure varies on a case-to-case basis; on a canceled aircraft, the lien is returned to the submitter.

BATI – IR and FAA Updates

Agreement of names on documents submitted to FAA
A corporation has only one name under which it is incorporated, do not use abbreviated or shortened names.  An individual should avoid the use of nicknames and should show “Jr.” and “Sr.” if applicable.  A woman’s full given name should be used (Harriet A. Jones) rather than her married name (Mrs. George E. Jones).

When a trade name is used by an individual, by co-owners or by a corporation, the trade name alone is not sufficient since it is not the legal entity owning the aircraft.  The trade name may appear on the conveyances in addition to the legal name of the owner (Harriet A. Jones dba The Window Lady).

When a corporate name change occurs, file a certified copy of the document issued by the Secretary of State showing the change and a new registration application in the new corporate name.  Not sure if FAA requires a new registration application but it makes the record very clear when one is filed!

In a future newsletter we will discuss bank name changes!

Meantime if you have a question regarding agreement of names or name changes, give us a call!

BATI Pot-Pourri – 



December 9, 2013 – Newsletter

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BATI Quotes

Every path hath a puddle.”

George Herbert, Welsh-British poet, orator and priest.


BATI Knowledge

Flying on pink slips (domestically)


Temporary Certificate of Registration (internationally)


Pink copy of the Aircraft Registration Application

The pink copy of the Aircraft Registration Application is carried on board the aircraft after ownership of an aircraft changes and acts as temporary authority to operate the aircraft, domestically, in lieu of registration, as long as evidence of ownership and aircraft registration application are in the hands of the FAA Registry or in the U.S. Mail addressed to the FAA Registry. The pink copy of the application may be used for operation of the aircraft within the U.S. If the aircraft is not registered within 90 days, a letter of extension may be furnished to the applicant, which must be carried in the aircraft attached to the pink copy (this form effectively extends the authority to operate without registration, usually for 120 days from the date it is issued). Pink slips are not valid for international operation of an aircraft.


Temporary Certificate of Registration (“fly wire”)

This is a temporary certificate of registration which the FAA issues after it has expedited processing the registration application and evidence of ownership (usually within 24 to 48 hours, rather than the usual three to four weeks of routine processing).

Fly wires are valid for international operations because they are evidence that the aircraft is registered in the United States.


Is a flight from the mainland United States to Hawaii considered an “international flight? – YES

The opinion of the Aeronautical Center Counsel’s office is that U.S. civil aircraft which commence operation from within the United States and proceed outside the United States (12 nautical miles from the coast of the United States; or over a foreign country’s airspace) must carry a certificate of aircraft registration (or the temporary certificate of registration – fly wire). Further, that direct flights from a state in the contiguous United Sates to Hawaii, or vice versa, must have aboard a certificate of aircraft registration (or a temporary certificate of aircraft registration (fly wire).


Before the FAA will issue a temporary certificate of registration it requires the owner of the aircraft to request expedited processing by showing the name of the departure city in the United States; the name of the destination city in the foreign country; the specific date of the flight; and a statement confirming that the signatory of the document is aware that monetary fines, or even imprisonment may result, if the document knowingly contains any materially false, fictitious or fraudulent statement or representation (18 U.S.C.1001(a)).


By the way, if the date of your flight passes before the FAA can process the documents and issue a temporary certificate of registration, the FAA simply throws the paperwork back in the routine processing bins, and one must “begin again” with the international flight paperwork. The FAA will not accept a declaration of international operations for a flight on the same day as the declaration is filed with FAA.



The Civil Aviation Registry employs about 240 people who interact in one way or another with over one million customers every year – on an annual basis the Registry

… issues an average of 160,000 aircraft registration certificates

… issues approximately 380,000 airmen certificates

… reserves over 26,000 special aircraft registration numbers (N- Numbers)

… updates over 225,000 addresses, and provides many other services.


The Registry maintains permanent records of over 320,000 active civil aircraft and provides electronic access to those records for review to users of the Public Documents Room located in the Registry Building at the Mike Monroney Aeronautical Center in Oklahoma City.

Looking in the Public Documents Room from the Registry Building Lobby
The Cashier’s window in the Public Documents room where all documents are filed!

BATI Pot-Pourri

Please note: If you would like to highlight your firm or your aircraft in BATI’s pot-pourri section, please send us a photograph and text ( and we will try to work you in on future Newsletters!


PNC Aviation Finance- Hassle Free Aircraft Financing


At PNC Aviation Finance, aircraft loans are what we do…and we do them well. With 8 offices covering the United States and Canada, we believe our commitment to service is unmatched in the industry.


PNC Aviation Finance offers a full menu of competitively structured loans that can be custom tailored to meet your specific aircraft financing needs. Solutions include:

  • No Disclosure, Non-Recourse Loans (Asset- Based)
  • Traditional Credit Based Loans
  • Fixed rates, Floating rates & Hybrids
  • Leasing Options

And, as part of the PNC Financial Services Group, Inc., we can provide access to the broad array of financial solutions that are offered by one of the nation’s top financial institutions.


Whether you are looking to pull out cash, purchase or refinance, PNC Aviation Finance has the expertise to make the aircraft financing process hassle-free. Call us at 888-339-2834 or find us at for more information.


December 2, 2013 – Newsletter

Posted by on 11:51 am in BATI Newsletter | 0 comments

BATI Quotes

Buying the right computer and getting it to work properly is no more complicated than building a nuclear reactor from wristwatch parts in a darkened room using only your teeth.

-Dave Barry

BATI Knowledge

Aircraft Escrow Closings – The Documents

The number of documents in a typical escrow agent’s closing file is nothing short of staggering!  Documents include massive e-mail communications, original conveyances and transmitting letters of instruction, contracts and agreements, overnight-couriered conveyance documents and scanned and e-mailed documents for the International Registry.

The Aircraft Title Report

The title report is the root document to determine what documents will be accumulated to pass lien-free title to the purchaser.  In our office, these reports are addressed to BATI – Escrow Department and circulated to all parties in the escrow.

            BATI BylineWhen titles are encumbered it is courteous to send

            the report first to the seller to make him aware of any discrepancies reported

            so he won’t be blindsided if something shows up as a surprise to him.  Most

            sellers heartily appreciate this so the title glitch can be mentioned to the buyer

            instead of the buyer hearing it for the first time from the escrow agent.

Lien Releases, Lease Terminations and Disclaimers

Can be prepared by the escrow agent – no worries.

TUE info for the IR 

BATI will help a transacting user sign himself up at the IR (no fee) or we will be the administrator for the transacting user (for a fee).

Bill of Sale

After the implementation of the IR in 2006 the escrow agent may request a Form 8050-2, FAA Aircraft Bill of Sale; and a Warranty Bill of Sale (which will also describe any engines and/or propellers in addition to the airframe).

Aircraft Registration Application

Use only the FAA form (facsimiles are not acceptable to FAA) – escrow agent can provide this form via overnight courier; or you may visit a FSDO and obtain one!  (See how to find a FSDO below!)

Limited Liability Company documents

Special document needed to support registration – Escrow agent will provide!

Non-Citizen Trust Documentation

The FAA Registry now requires that an opinion of Aeronautical Center Counsel be provided to the Registry with any non-citizen trust, advising the Registry that the trust documentation meets the FAA standards for registering to an owner trustee – escrow agent can get this for you.

Security Agreements and Leases

As with all conveyances submitted for recordation – must bear original, ink

signatures and be signed by parties with appropriate titles.


Flight Standard District Offices (FSDO) are regional offices of the FAA and there are about 82 such offices nationwide.  You may locate the office in your state by going to Registry.FAA.Gov/Airmen Certification Branch/Airman Certification.  There you will find drop-down menus by State which tell you the location (including a map) of your state’s FSDO/

The following responsibilities are handled by FSDOs:

  • To report a low-flying aircraft
  • Accident reporting
  • Air carrier certification and operations
  • Aircraft maintenance
  • Aircraft operational issues
  • Aircraft permits
  • Airmen certification (licensing) for pilots, mechanics, repairmen, dispatchers and parachute riggers
  • Certification and modification issues
  • Enforcement of Airmen and Aircraft Regulations

When you change the N-number on your aircraft, you take your aircraft logbook, your current airworthiness certificate, a copy of the executed Form 8050-64, and the registration certificate with the new N-number on it, to the FSDO to obtain a revised certificate of airworthiness under the new N-number.  Before you journey to your FSDO for this airworthiness certificate, give them a call and make sure you are providing everything they need!

BATI Pot-Pourri

Please note:  If you would like to highlight your firm or your aircraft in BATI’s pot-pourri section, please send us a photograph and text ( and we will try to work you in on future Newsletters!

QUEST Aircraft Kodiak 100
is a high-wing, unpressurized, single engine turboprop-powered fixed-tricycle gear aircraft – suitable for humanitarian applications in unimproved areas – it is intended more for the utilitarian market, although an executive interior with club seating was introduced in 2009.

BATI closed the escrow transaction for N86KQ a couple of weeks ago for a client in Jacksonville, FL.

The first Kodiak was delivered to Spirit Air in January, 2008. As of September 2013, a total of 100 Kodiaks had been built!

Quest Kodiak 100
Crew: 1

Capacity: 9 Passengers

Length: 33.4 feet; Wingspan: 45.0 ft, Height: 15.4 ft.

Powered by Pratt & Whitney Canada PT6A-34 turboprop, 750 hp takeoff